How do I create an "Out of Office" automatic reply?

Automatic replies to emails can be set up, if staff have limited access to their Mailbox or are unavailable to reply to emails. For example, the staff member is on leave.

To set up an automatic reply in Outlook:

  • Select the "File" menu.
  • Click "Automatic Replies (Out of Office)".
  • Select "Send automatic replies".
  • Tick "Only send during this time range:", and edit start and end times during which the automatic replies will apply.
  • Compose the automatic reply, under the "Inside My Organisation" and "Outside My Organisation" tabs as appropriate.
  • Click "OK".
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